Archive for the ‘ gtd ’ Category

Tricks with Tracks

After getting my Nokia 770 I started experimenting with my task and project management a bit. Now that I had a mobile device that was conversational (not fluent) with web2.0 applications, it broadened my horizon considerably.

Tracks lets you view your projects and nextactions in the form of feeds as well as live on the webserver. You can get an iCal feed (with vtask information of course) and an RSS feed (which is very nice and easily subscribed to on the 770’s desktop RSS reader!) and a raw text feed.

So that raw text feed is nice for making a big list of all the stuff you’re working on.

It is also wicked to have your tasks populate on your desktop!

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My desktop in the home office is dual-headed and I put all of my tasks on the left monitor and my “due tasks” on the right. I use geektool and just tell it to execute “curl [url]” every 15 minutes. I’m able to use my Exposé corners to vanish everything and only show my desktop with the flick of my wrist, making my nextactions instantly visible.

Tracks is coming along well. There is a lot of development going on with it, though I don’t know when my request to have a “Hipster PDA Composer” will be implemented. I’ve been experimenting with keeping all of my projects and materials in Tracks, and using Tracks with my Shirt Pocket Briefcase as a capture device.

So far so good. The perpetual hacking continues.

Review: Nokia 770 Internet Tablet

Summary: The Nokia 770 is the best bridge-device yet between mobility and the web2.0 world. It is a solid go-to device for messaging and presence, as well as having a very capable browser. It can appear a bit sluggish at times, but it is a very flexible device with a lot of untapped potential. Having said that, Nokia has been making steady improvements to the device in the form of software updates.

I am running the 2006 edition of the software. I am also only going to cover the things I actually use my 770 for, since it does a lot of things, but I think it may be interesting for people to know how I use the device.

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The Nokia 770 is easy to like. It runs Linux and X11, has a slew of little applications and allows easy third-party access, and also speaks WiFi and Bluetooth allowing you to talk to the Internet with ease.

Physically the device feels great, it is a good weight and the build quality is nice. It feels substantial and not cheap. It really freaks me out when I’m using something that feels hollow and brittle. I really like holding and using the 770. There are some minor construction issues, namely that when you have the 770 in its metallic sleeve you can’t reach the stylus because its blocked by the lip of the jacket. I don’t know how something like that got through QA.

So it has a stylus and a touchscreen, and it does handwriting recognition but I haven’t used that yet. It doesn’t have a PIM and it doesn’t sync against anything. It isn’t a PDA but is more of a surfboard for IM, Presence, Browsing, and Email. It can also be transmogrified into a softphone via Gizmoproject or Google Talk.

When you first boot the device up and do some simple configuration you’ll be dumped out to a desktop of sorts, which is also activated by using the Home key on the device. You can run little widgets that do things like pull RSS feeds, access Internet radio, or give you easy access to your favorite search engine.

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You can not only access the streaming audio player from the dashboard/home-screen, but it also of course is a full-fledged application, which can play music and podcasts off your RS-MMC card (I put a 1GB card into mine, and since it uses RS-MMC you can use the same storage as modern Nokia handsets, which also means I can view photos and videos I shoot on my N90 on the bigger, nicer display of the 770 and swap it back when I’m done.)

But it is also super easy to browse your favorite radio stations on the 770, and I’d just like to give a shout-out to WAMU in Washington DC, my favorite NPR station of all time. Which isn’t to say WBRU isn’t as good, but, lets be honest. Y’all don’t have Kojo and Diane.

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The 770 isn’t a PIM/PDA box, but what it does have a firm grasp of is Presence. It treats IM and Email fairly interchangeably in that you’re notified of both in the same place. That little icon of humanoids on the left will throb in technicolor when I have an incoming message, regardless of what kind it is. Presence via Jabber/XMPP is built-in to the UI of the device making it a very well-integrated communications method.

As someone who has been in love with Jabber for several years, it is really making me all a twitter that the 770 really gets it. Nokia has been screwing up Presence for years with their crazy push into Wireless Village/IMPS, which is probably the least utilized of all messaging/presence systems. I hope Nokia takes a page from the 770 and just gives up and adopts XMPP for Presence and IM in future handsets.

Nokia 770 Maemo Action-Shot | Nokia 770 Maemo Action-Shot

So the Contacts application on the 770 is more of a general “Who is around and ready for action” application. You can check to see if you have any messages or emails right from the humanoids icon on the left, click and hold and it pops right up. Status and Presence can be assigned by using the little status indicator in the top of the menu-bar.

And yes you can launch from that screen directly into voice-chat calls via Google Talk if you use Google Talk. I am signed into the jabber server we run at hellyeah! networks, as well as Google Talk. It allows multiple services, as long as they’re using xmpp/jabber.

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Not only is there a little widget for RSS on the home screen, but of course there is quite a nice reader bundled as well. It can import OPML and there is a package that will supposedly sync against Bloglines, but there is not a method to sync my status up against Newsgator Online.

Newsgator Online is my reader of choice because it allows me to always be in-sync no matter what device or workstation I’m using to read news. Though lately I’ve noticed their mobile newsreader being flakey, I hope this is the result of a lot of development being spent on it and not a service slippage.

At any rate, if my 770 would sync up with Newsgator, I’d be completely delighted. Their website is slow on the 770 for some reason, making it something of a chore to read news online via the built-in Browser, which otherwise is exquisite.

Nokia 770 Maemo Action-Shot

The PDF viewer is ten times better than anything I’ve used on S60 or other smartphones. Period. It does an amazing job, and since the 770 has those rocker switches on top for zooming in and out, you can easily zoom way in on a PDF (or webpage of course) making it a snap to read just about anything.

Nokia 770 Maemo Action-Shot | Nokia 770 Maemo Action-Shot

So far this device is already pretty good. It is a good communications device, a great portable streaming audio device, and it can play videos and games as well. Big whoop. Your computer does that too. But you know what a computer can do and no mobile device does especially well?

Run a goddamned web-app without crying incessantly!

Thats right! The Opera browser on the Nokia 770 can speak Web2.0 enough to operate even some of the weirder web-applications out there. I have had a great deal of success in using Backpack (and Writeboard as well as the new Backpack Calendar), TracksGTD (which is ajaxy and will not run on the vast majority of non-desktop browsers.)

Love means never having to append /mob to your Backpack URL.

Nokia 770 Maemo Action-Shot

Writeboard is finally a useful application, now that I don’t have to be sitting at a desktop browser, which implies I have a computer, and wouldn’t you know it: a text editor or fifty. I’ve staged a few articles in Writeboard now and then but now I think I’ll actually use it more often.

Nokia 770 Maemo Action-Shot

Still don’t know if I like the Backpack “Calendar” application but it works as expected on the 770.

Nokia 770 Maemo Action-Shot

Tracks GTD actually seems fine, but the way that the browser handles click events and such makes it very difficult or impossible to perform ajax “drag operations”. However, everything else appears to work. I defy you to use that application on anything less than this browser though. Opera for S60 and Nokia’s Services XHTML browser choke on this application and render it weirdly.

Nokia 770 Maemo Action-Shot

So finally I can honestly even begin to consider using Tracks for something, since it I have a mobile device that can access it and use it. I don’t want to have to carry a laptop everywhere. Especially just for something like that.

Now, sure you can do voice-chat with Google Talk but you can also install Gizmo Project and use all the features of that service as well. The only difference is that I can’t configure the 770 client to connect to a local Asterisk PBX, but I’m not sure why. I don’t know if is a feature that will eventually come to the 770 client or not. I certainly hope so, because it would be the first pretty SIP client to do so on this platform, and I think a lot of people would find it useful, though I’m still trying to figure out why.

But that’s another conversation. GIzmo is there, it works, and it is easy to answer calls but I find it hard to dial people. It isn’t reliable unless you’re tapping a number in the profile of a user, which means you have to burrow down one level to call people all the time. Sometimes I can dial someone by double-tapping them in the roster. Usually I can’t. I am glad it is there but don’t find it especially useful.

Nokia 770 Maemo Action-Shot

All applications can be bumped out to full screen, which looks great when your full-screen is 800×480. Can you believe this thing has around twice the resolution of my old Mac Plus? Yow. Browsing is nice and easy and you can drag pages around by grabbing them with your finger or using the stylus. Its very nice but is what adds to the confusion of drag-able elements in web pages.

Gmail’s web interface is fully functional via the browser. I don’t use Gmail other than as a place to send spam, but a coworker had me try it out and it worked quite well, even while piggy-backing off my N90’s EDGE connection via Bluetooth.

Nokia 770 Maemo Action-Shot

So I’ve told you the really cool parts of this device, but this is the part of the show where the 770 takes its top off and does a little something for the nerds in the room.

Nokia 770 Maemo Action-Shot | Nokia 770 Maemo Action-Shot

It is very easy to get Xterm and ssh on a 770. And since the 770 uses X11, you can tunnel X11 over SSH and run remote applications on the display of the 770 with some caveats, namely that the window manager doesn’t really know what to do with them, so if you minimize them, you’re out of luck and will have to restart the application. Heh.

Nokia 770 Maemo Action-Shot | Nokia 770 Maemo Action-Shot

It does quite well, using my mobile EDGE connection or WiFi depending on where I’m at and network availability. I’m a little weirded out that sometimes it refuses to get an IP address over WiFi connections, but I told it to use a static address when I’m at home until I have time to figure out what is going on.

The “virtual thumb-board” input method is pretty good, it launches when you mash your big digit into an input field, and you can easily thumb out letters and numbers and send the input off to the form or prompt. You rarely need the stylus, though honestly the display will get all funky looking from the prints if you don’t use it. I usually use the stylus-tap input method.

// End nerdery

Nobody will tell you the 770 is fast. It is slightly under-powered. It also only goes 3 hours or so of heavy use before requiring a charge. The upside is that the batteries are available anywhere so its easy to get a spare. It charges off the new-school Nokia charger cable, the tiny one.

It is a well made device though, and one that is easy to carry and can connect to webapps with ease, which is very difficult on most other devices out there. It isn’t a PDA and doesn’t even try to be one. It is more of a portable remote display for the Web, which also keeps you connected with other people via IM and presence.

The email client couldn’t possible suck harder, unless they didn’t have IMAP connectivity at all. It does not support folder sync. It does support X.509 certificates! But it does have a very half-assed IMAP implementation. Nokia really never gets email right anyway, so I’m not totally stunned. But it will let you keep up on your Inbox, which makes it (kind of) better than nothing at all.

Bluetooth keyboards can be used via 3rd party drivers. When you plug it in via USB it mounts your RS-MMC on the desktop. I use SyncTunes to push podcasts and iTunes playlists to the card. It plays MP3 audio better than my N90 does. iPod still wins, but its nice to have a backup.

I keep thinking that one day the mobile phone will be nothing more than a radio element, and a device like the 770 will just use it for voice/data hand-off and I could have a portable keypad or keyboard for text and number input and talk directly to the “display bit” or radio bits with a headset making the mobile experience more abstract and flexible. I do wish my SMS and MMS messages would show up on the device, so that it could be more of a unified platform for my mobile communications. It is getting close finally: Using the file browser I can navigate the filesystem of my N90 from the 770 without having to do the card-swap.

Has the 770 changed my workflow any? Not in a profound way, yet. I did find it very useful to pull that PDF on Crossbeam while I was in the middle of a meeting with some people in the office about that product, I generally frown upon taking laptops to meetings because I don’t like a room full of people barricaded behind liquid crystal cubicles.

My hard-landscape still lives in iCal and the Calendar application on my N90. My tasks still live in 3×5 cards and I still capture on a notebook. It occurs to me now that the 770 would be perfect for viewing my archived 3×5 cards that I scan for posterity.

This is the first chance I’ve had however to actually change that aspect of my workflow, since now I have a truly portable device that speaks Web2.0 enough to get by. If you make heavy use of online applications, it is certainly worth a good look.

Right now there appears to be a drought on the 770 farm. Either Nokia is having a hard time keeping up, or they’re about about to launch an updated version of the device, which may address the hardware weirdness (that stylus issue for example, why not use a spring-loaded model like the Newton 110/2000?) and perhaps a better CPU? Everything else appears fine, though more battery life would be welcome. It has enough RAM and storage to do what I want to do with it. I wouldn’t shun 4GB of flash onboard for music and videos though, if Nokia gave it to me.

With the 2006 software rev, Nokia has a pretty good hand here. I’d rather carry this than an OQO or UMPC, and I certainly prefer it to any PDA or Windows Mobile device out there. And unlike my PowerBook, it is pocketable. It compliments a mobile phone perfectly, especially if you have a Nokia S60 device.

I’ve only had it for a couple of days now, so I’m sure I’ll have more thoughts on it later, and will update my workflow document accordingly if it warrants a review. As of today I’m still slinging cards, but playing around with the other options a bit more earnestly now that they’re actually viable.

For more information on the Maemo OS and great resources, check out their website which has pointers to package repositories, applications, how-tos and more information.

Ordered a Nokia 770

I ordered a Nokia 770 tablet today.

This is mainly because it looks like a great device to have around for browsing when I’m away from my desk because it can hop on WiFi (though not my employer’s dopey token-authenticated WiFi) as well as use the EDGE connection via my Nokia N90.

Really I’m curious to see how well it works with ajaxy bits on webpages since the on-handset browsers today don’t do it or do it very badly. I wouldn’t mind being able to use Tracks GTD and the full version of Backpack when I’m on the go. This could end up having a very profound change on my workflow, so we’ll see where it goes.

And for those of you thinking it’s weird that I’d get a PDA, it would be weird. PDAs are stupid. The Nokia 770 is a tablet. A very tiny tablet. It runs Linux and X11, and doesn’t come with a PIM.

OmniPlan Coming Soon!

OmniPlan Coming Soon!:

This promises to be a very interesting application.

Crumpler Horseman Review

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My main bag that I travel and work with is a Boblbee Megalopolis backpack. It is the bag I always come back to, but sometimes I don’t want to carry a backpack. So I was looking into other types of bags, and was almost ready to order a messenger bag from Chrome when I saw this one.

This bag is designed to accommodate 15” and 17” laptops, and I’m usually carrying either a 12” PowerBook or a 15” ThinkPad. But I’m also usually slinging around notebooks, index cards, a book or two, my iPod and/or a Sony PSP, a Wacom tablet (much easier to manipulate OmniGraffle or Visio documents when you’re not using a mouse!) and other assorted bits. Usually some sort of camera is included, so being able to carry one of those as well is critical.

Its quite easy to stuff this thing to gills, but even fully-loaded it is quite manageable. I should point out that this is the second-to-largest laptop bag in this series from Crumpler, and that I am 6’3” tall.

I love bags. Let us get started.

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As you can see, the Horseman carries a lot of stuff. Clicking-through will take you to an annotated photo on Flickr, so you’ll be able to more easily judge what your needs are.

One of the problems with Messenger bags, in my opinion, is that they’re big empty pits of crap. There is no organization or division for most of them, and they have minimal pockets. This is great when you’re trucking blueprints and documents across town on two-wheels, but it kind of sucks when you carry index cards, pens and pencils, gadgets, gizmos, and other assorted nonsense that I find somehow necessary or at least comforting.

I could carry more in the Horseman, but I wouldn’t recommend it. I’ll probably move to a MacBook Pro in 15” or 17” flavor. If you carry a lot of camera gear, get one of Crumpler’s camera bags or get a divider set for one of their Messenger bags. They look like a very versatile option.

One thing I find odd is that pocket in the flap.

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I use it for checkbooks and Big Wallet. My pocket wallet is a Jimi. I don’t know what else to put in there aside from magazines or something.

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The inside of the bag is huge, and well padded. It is very well made in my opinion, and the strap is quite comfortable. But the interior storage areas are huge. The back section holds your notebook or tablet computer, and the center storage area can hold plenty as well. There are also pockets inside these sub-sections and the zipper-handles are quite large making it easy to navigate and get what you need.

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Front pocket has writing instrument “tubes” like many bags, and I bought a “Thirsty Al” to slip onto the side strap, that’s the red pouch on the side of the bag. It holds my Nokia N90 but can also hold a full-size iPod or slim-model BlackBerry and Treo devices.

Keep in mind that front pocket can be completely zipped shut.

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I haven’t quite figured out the optimal position and placement for things inside this bag. Sure, its obvious where the laptop and file-folders go, but other bits and pieces end up in various places while I experiment with what should go where.

Its pretty clear that if you’re carrying a larger camera that it needs to go in the main compartment. The internal compartment has two tall pockets that can be velcro’ed closed. I haven’t figured out what they’re best suited for but hold most paperbacks fine but my pencil case hangs out the top and it annoys me.

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I didn’t have the flap down all the way, it has velcro and buckles, but I left it unbuckled. It has a knack for being pretty comfortable even stuffed full like this. There is an auxiliary stray to help displace some strain when you’ve really got a lot of cargo.

Yes, I need a shave. Yes I look frumpy. Its Saturday. Leave me alone.

I’ll probably have more thoughts on this bag in the near future the more I use it, but so far I find it a welcome change from the Boblbee without screwing me on cargo capacity or organization ability. It doesn’t feel as balanced as the Boblbee of course, but it also isn’t quite so ostentatious, either. My only issue is that I end up with a lot of slack in the strap, and I’m not sure how to best deal with it. There isn’t really a “user manual” for this thing, and I’m not suggesting that there needs to be one, but I’m kind of at a loss as to why the main strap is so frickin’ long.

Crumpler Bags USA for this and more baggage from the folks of Crumpler. If you want to know more about the Horseman, check it out and click on Technical Details for all the digits.

Keep in mind the green bag doesn’t look all that green in photographs, but more of an olive. I assure you, it is green. I was kind of bummed out about that since I was hoping it was more of an olive green. But I’m not anti-green by any stretch, so it wound up not breaking my spirit.

Web Identity Frameworks: PiP

VeriSign has released the VeriSign PIP as a elegant and simple way to utilize URL-based identity via OpenID/Yadis.

This service will allow application developers to handle authentication using URL-based user profiles, which then in turn allows users to control access to their information based on what services they interact with.

I highly recommend you check it out and start using it wherever you can, and if you’re an application developer, hook your application into it.

I have high hopes for the future of handling authentication and being able to delegate control to the services I use.

Review of Levenger Circa Junior Notebook

As promised, here is my review of the Circa Junior notebook from Levenger.

Summary: This is a very versatile notebook with enough flair and cachet to squelch my Moleskine love affair. Heavy journal-writers and notebook-capture types will want to also order a set of bigger rings. Also: make sure you buy the dividers.

Oh how I love Levenger.

A couple of years ago I fell in love with goofy but loveable notebooks called the Moleskine. Everybody has seen them and I don’t think anyone doesn’t love them. They have great paper, a clever design and a probably-more-than-slightly-exagerated-history that I find endearing. The only problem is that I can’t remove pages from a notebook. I hate tearing, and I don’t like the smaller Moleskines with perforated pages. Its a sickness, I know.

The other problem is that sometimes I want grid paper and sometimes I want ruled. I don’t like having several different notebooks that I have to label, since the Moleskine binding isn’t exactly sturdy and moves around a lot and my labels are difficult to keep in place because of the texture of the cover.

Lately I’ve really been enjoying my Rope Case, Shirt Pocket Briefcase, and other assorted niceties from the people at Levenger, so I decided I would give the Circa notebooks a try.

They come from Levenger in a nice gift box which opens up into a cloth bag containing a quite striking notebook with a luxurious leather cover. I got the Junior size, but they also make an 8.5×11 flavor. That seems like an awful lot of notebook.

The leather is lovely, the rings are solid, and the stitching seems quite solid with only one exception—the pen-loop.

Circa 1

As you can see, the pen loop can hover on the outside of the notebook. I don’t know if that is how it is intended to be used, because there is an adhesive near the stitching underneath, and it doesn’t seem very tight. But if you have the pen inside the notebook it stays open, which is even worse. So I’m crossing my fingers, gritting my teeth, and hoping that I’m using the pen loop properly and that my observations about the stitching and adhesive are incorrect and that it will last for years.

If you’ve been reading the 43Folders Board lately, you’ll notice that I am, in fact, using a Lamy Safari fountain pen and so far love it. Everyone seems to think they’re a solid pen and I think it is quite nice.

The Circa Junior is only a little bit larger than the standard Moleskine notebook.

Circa vs Moleskine

The upside is that instead of carrying two or three Moleskines, I can mix up my paper types and carry one Circa Junior. I thought the binding was an open ring, but they’re closed. You can of course find a lot of places that sell “rollabind” rings, but I am not entirely sure what size would work best for me yet. The small rings the Junior comes with can accommodate around 80 pages plus dividers and clear cover “sheets” that I tape photographs to. I thought about getting a set of “antique silver” looking rings but they only seem to come in small or large. I think medium is more my speed. It will keep the notebook manageable and still have plenty of room for a lot of writing, brainstorming, mind-mapping, network diagrams, journal entries, note-taking, and more.

I am really impressed with Levenger’s paper.

Circa Paper

It feels great, looks great, and their ruled paper has an awesome little margin carved out for little diagrams, navigation notes and other analog meta-data, and the title of the page can be easily surfed because of a nice pre-defined area that you can use for subject, topic, and date and time. Pretty clever.

Since I do GTD via the 3×5 bus, I have seen Levenger’s index cards and found them really lovely, just a little too heavily branded for my taste and not as functional as printing my own using the DIY Planner templates. I have never used a Levenger notepad or anything else, so I didn’t know what to expect with this paper. It is really excellent.

Only a tiny bit of bleed-through in a couple of spots from a fountain pen, and the feel is great. I suspect my little dabs of bleeding are from my novice fountain penmanship and not a poor choice in paper type by Levenger. Rollerball and ballpoint, and of course pencil, are completely clean.

Since the paper is rolla-bound, you can easily tug a sheet out or put one in, and they also stay secure in the notebook. I was surprised that the notebook feels so sturdy seeing as how they’re just bound in place by little rings, but it really does work well. Plus, it is easy to flip through, organize, and manage note-taking standing up by whipping the front cover all the way around to the back giving you a nice writing surface.

One of the nicest things about the Moleskine is that goofy little pocket in the back. Everyone loves the pocket. It is simple, clean, and useful. Levenger thought of that too, of course, so alongside the pen loop are three pockets.

Circa Back Pocket

You can stuff a few business cards in there, some money, or of course, 3×5 cards into the pockets of the Circa Junior. I’m always nervous I’m going to stretch out a pocket though, so I’ll be trying hard to keep it very light back there. I am using mine to hold 3 buisness cards, 4 index cards, a couple of bills and there appears to be no stretching. Perhaps I’m being too kind to it, since it will be hurled into bags, hauled out and used hard.

This is a great notebook. It feels great in your hands, it can be easily organized and changed-up as your needs change, and you can easily archive past rollabind pages in binders sold all over the web. I looked around and didn’t see anything from Levenger that does that, but the market already has several options there.

If you’re going to separate your pages by subject or type of paper, you will need to get those cool colored tab dividers. They’re nice, and labelmaker friendly. I’d also recommend the clear front and back covers to further protect your pages and give you a nice little canvas to tape things to, or to affix a couple of post-it 3×5’s or index tabs to flag individual pages.

It is likely that I’ll end up “modding” this notebook a bit with some swanky rings if I can find some that look nice. Honestly I don’t know if those metallic ones are really tacky from looking online, but I have a suspicion that they are. I will probably order a bigger set of plastic ones instead if I decide I need to hold more pages at one time.

Time will tell if the pen loop is perfectly fine or a disaster. I wish they had more colors to choose from, mainly because I love the orange leather of my rope case and a ballistic nylon version would probably sell very well. I don’t think I would have gotten leather if there was a ballistic option.

Soon: Circa Notebook Junior Review

I’ve gotten tired of dragging two Moleskines everywhere I go. One grid, one ruled. Time to see if Levenger’s Circa Junior is a better fit. I ordered it on Monday and it should get in soon and then I can do a sexy photo-shoot and write it up.

Etiquette’s electronic frontier | csmonitor.com

Etiquette’s electronic frontier | csmonitor.com:

Some might call this multitasking. Others regard it as just plain rude. Either way, it’s a sign of the electronic times, raising questions about workplace behavior in a wired world. From iPods to hand-held devices, cellphones, and e-mail, “tech-etiquette” remains an unresolved issue for many bosses and workers.

It pleases me to see so much discussion lately on mobile devices and etiquette. I have also enjoyed all the various bits and pieces on attention at 43folders and the 43Folders Board.

A lot of thought has been put into this subject lately. 43Folders, the Washington Post, the New York Times, it is big news that we can’t pay attention to each other.

Lets ride bikes!

Launch of Black Belt Productivity

Michael Ramm and Jason Echols have launched a new blog about GTD.

Black Belt Productivity: